proofreading

Don't undermine your message by disregarding the small things

Don't undermine your message by disregarding the small things

Over the weekend I was reading an extract from a new independently published book by two photographers. The subject of the book is largely irrelevant to the point I want to make, however I do want to discuss its extent. The finished book is a tome: over 400 pages covering everything from the philosophy of the authors’ approach to highly detailed discussion of their techniques.

It is obvious that this book has been a labour of love and that an immense amount of work has been involved in pulling it together.

However, the book falls down in one critical area. Despite all the time and effort invested in its creation, it is clear that the authors have not had their book edited nor the final layout proofread. As such, they have undermined their whole project and, more importantly, undermined their expertise.

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The four stages of editing

The four stages of editing

My colleague Ann Bolch, one of our editors, recently wrote a post on her own blog about a common misunderstanding of what ‘editing’ means. Unless you’ve suffered under the point of an editor’s red pen, you may not realise that editing ain’t editing – that there are various stages of editing between a draft and its final form. Ann is here to explain in this very lightly edited version of her original.

Many people come to me asking to have their work edited.

Fair enough. I’m an editor. But the first question, ‘What sort of editing are you after?’ often stumps them.

Simple requests like, ‘Can you edit my 82,000-word novel?’ or ‘I have a website that needs updating – is this something you would do?’ soon become complicated because, actually, there are four stages of editing. And we need to know which stage the project is at before we can write a proposal outlining timeframe, costs and approach.

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Write and publish your book in a year – Step 10: Proofreading

Receiving your fully laid out book back from the designer is often the first time it feels like a ‘real thing’. Even though all you get is an electronic file – usually a PDF – it looks like a real book for the first time.

But the job’s not done yet. From the outset I have talked about the fact that a book is different from most other writing projects. It needs to be done right. More than right. It needs to be done as perfectly as possible. So the next step – proofreading – is as important as any other.

Proofreading is not copyediting. Yes, there are similarities of course. But where copyediting is like the final quality control check on a car (checking that nothing is missing, and that everything is in the right place), proofreading is like the final detailing before delivery – making sure your book really shines.

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Write and publish your book in a year – Step 6: Polish

Write and publish your book in a year – Step 6: Polish

In the context of this monthly series, this post is less of a ‘how to’ and more of a call to arms.
In season five of the brilliant television drama The Wire much of the action is set inside the newsroom of a fictional version of The Baltimore Sun. On a number of occasions we see journalists and editors debating nuances of argument, word choice and grammatical accuracy. It’s a nod to the seemingly old-fashioned idea that getting the words right actually matters.

Sadly, if many of today’s newspapers are anything to go by, the pace and pressure associated with survival in the modern media environment have put paid to this dedication to accuracy. Hardly a day goes by where I don’t find at least one blatant typo in our paper – usually more – along with a missing or duplicated line or an obvious hole in an argument.

However, there is one area of writing in which ‘getting it right’ still matters: the book.

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